If you are like us, Google Drive has become a great and easy way to create and share documents. If you are also like us, your Google Drive can get a little out of hand and disorganized which makes documents hard to locate. After a bit of research and trial and error, we have gathered our top 5 Google drive organization tips to keep you productive and efficient!
1. See how you are using up your drive space and purge!
Scroll through your drive and take a few minutes to get rid of any files or documents that you no longer need. This is an important first step so your organization flows better.
2. Create folders and color code them
Check out this AMAZING blog post on how to uber organize your folders with colors and symbols!
3. Star the folders you access often.
If you place a star next to the folders you access on a regular basis, they will be easily accessible via the left navigation menu. Simply click STARRED and those folders will appear!
4. Make sure to "add to your drive" any needed files
Files that are shared with you are not automatically added to your drive. To maintain your drive organization when a file is shared with you, add it to your drive and organize it into a folder immediately. Click the drive+ icon and then choose organize.
5. One final helpful tip...
We often need to share a document with others in which they need to make a copy and add their own thoughts. I'm sure we are not the only ones who get frustrated by the original getting messed up because someone forgot to make a copy before adding their edits. There is a tiny trick to prevent this-
1. adjust your sharing settings FIRST so anyone with the link can edit. Do not use the link provided in the sharing box
2. Return to the document and look at the web address of the documents. The last four letters (a word actually) should be EDIT. Delete just this word and replace it with the word copy.
3. All those given access will be prompted to MAKE a COPY first before they can edit.
VOILA!
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I loved the idea of color coding folders and starring the ones you use the most often. Thanks!
ReplyDeleteI needed this post! I need to clean up my drive so bad and just been lazy but I have been motivated!
ReplyDeleteI was wondering how you make the copy page appear when for documents. Now I know! Thank you so much. I plan to use this with my students and my social studies team. :)
ReplyDeleteThank you for the helpful sharing and copying tips!
ReplyDeleteGreat post about google drive. I needed to clean mine out for grad school and for school as well. This was just the motivation I needed. Much easier to navigate with colors and numbers. Thanks!
ReplyDeleteThank you for sharing the tip on how to make sure those who received a shared document from you have to make a copy before they can edit. That was a huge help!
ReplyDeleteLOVED the copying tip! That drives me bonkers when people accidentally edit the original. :)
ReplyDeleteThis post simply made me take a minute (or 20) to go through my chaotic google drive. Thank you!
ReplyDeleteThe copy tip is life changing. I didn't know that but will use it. Thanks
ReplyDeleteI had organizing my Google Drive in my plan for Whole4Ed, but these resources were even better than what I had. Now I want to go through and color-code and make it pretty. ;) Thanks for sharing!
ReplyDeleteThank you for the copying advice! One thing holding me back from using Google Docs with my high school kids was being scared one person would edit my original. This just opened up new possibilities- thanks!
ReplyDeleteThanks for sharing the copy tip!
ReplyDeleteAwesome tips! Organizing my drive is now on my to-do list!
ReplyDeleteThis is such a great idea to save time later when I am looking for something! Also, forcing the "make a copy" is amazing!
ReplyDelete